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League Staff Admin Guide

Manage schedules, banners, notifications, and roster imports

📋 In This Guide
1 Getting Access

The League Staff Admin page is available only to users with League Staff or Admin roles.

🔗 Accessing the Dashboard
1
Sign in to your account
2
Go to your Profile page
3
Click the ⚙️ League Staff Admin button in your Quick Actions
🔒 Restricted Access
If you don't see the League Staff Admin button, you don't have the required permissions. Contact an admin if you believe you should have access.
2 Schedule Tab - Edit Games

Modify game schedules when dates, times, or matchups change. Share updates directly to WhatsApp.

📅 Editing a Game
1
Select a Season from the dropdown to load all games
2
Click a game in the list to open the editor
3
The Original Schedule box shows the current date/time and matchup for reference
4
Make your changes and click 💾 Save Changes
⚙️ Schedule Fields
  • Game Date
    The new date for the game
  • Game Time
    The new start time
  • Away Team / Home Team
    Change teams if needed (rare)
  • Status
    Scheduled Postponed Completed Cancelled
  • Notes
    Optional reason for the change (e.g., "Rain delay", "Field change")
  • 🔒 Mark as Manually Edited
    Protects this game from being overwritten by automatic schedule imports
📲 WhatsApp Preview
When you make changes, a WhatsApp Message Preview automatically appears showing exactly what will be shared. Click 📲 Share to WhatsApp to send the update to captains or team groups.
3 Banners Tab - Homepage Messages

Manage the scrolling banner messages that appear on the home page. Great for announcements, reminders, and celebrations!

📢 Creating & Managing Banners
1
Click ➕ Add Banner to create a new banner
2
Or click an existing banner in the list to edit it
3
Fill in the banner details and click 💾 Create/Save
⚙️ Banner Fields
  • Banner Message
    The text that scrolls across the banner. Emojis welcome! 🎉⚾🏆
  • Priority (1-100)
    Lower numbers display first. Use 1-10 for urgent messages, 10-50 for normal announcements.
  • ✅ Banner is Active
    Only active banners appear on the home page. Uncheck to hide without deleting.
  • Start Date (Optional)
    Banner only shows on or after this date
  • End Date (Optional)
    Banner stops showing after this date. Perfect for time-limited announcements!
📅 Pro Tip: Schedule Ahead
Create banners in advance with start/end dates. For example, set up "Game Tonight!" banners for each game day, or "Happy Birthday [Player]!" messages that automatically appear and disappear.
4 Notifications Tab - Push Alerts

Send push notifications directly to users' phones. Use for important announcements, schedule changes, or league updates.

✏️ Composing a Notification
  • Title (Required)
    The headline that appears in bold. Max 65 characters. Keep it short and attention-grabbing!
  • Message Body (Required)
    The main message content. Max 240 characters. Include key details.
  • Priority
    📢 Normal Standard announcements
    🚨 Urgent Time-sensitive or critical
    ℹ️ Info FYI or low-priority updates
  • Link (Optional)
    Where users go when they tap the notification:
    • Weekend Preview - Upcoming games
    • Season Schedule - Full schedule
    • Standings - Current standings
    • Playoff Bracket - Playoff view
    • Custom URL - Any page you specify
📱 Preview Panel

The right side shows a live preview of how your notification will appear on users' phones. As you type, the preview updates in real-time!

Use the 📲 Send Test to Me button to send a test notification to yourself before sending to everyone.

5 Roster Import Tab - Offseason Planning

Upload the rec department's signup list to identify returning vs new players for offseason roster planning.

📋 How It Works
1
Upload - Drop an Excel or CSV file with player names from rec dept signup
2
Analyze - System compares against players active in the last 2 seasons
3
Review - Confirm matches, resolve fuzzy matches, identify new players
4
Push - Send results to Offseason Rosters for draft planning
📤 Upload Phase
  • Supported File Types
    Excel (.xlsx, .xls) or CSV files. The system will auto-detect the column containing player names.
  • Name Column
    Select which column contains full player names. The system looks for columns named "Name", "Player", "Full Name", etc.
  • Preview
    Shows how many names were found before you run the analysis.
📊 Results Dashboard

After analysis, players are sorted into three columns:

✅ Returning (95%+ Match)
Auto-matched players. Shows their last season and team. These are confirmed returning players.
⚠️ Review (60-94% Match)
Possible matches that need your confirmation. Select the correct match or mark as new player.
🆕 New Players
No match found - these are players new to the league.
🔍 Smart Matching

The system uses fuzzy matching to handle common variations:

  • Nicknames: Mike ↔ Michael, Bill ↔ William, Steve ↔ Stephen, etc.
  • Typos: Small spelling differences are tolerated
  • Case & Spacing: "JOHN SMITH" matches "John Smith"
  • Extra spaces: "John Smith" (double space) is handled
⚠️ Missing Players Alert

Shows players who were active in the last 2 seasons but are NOT in the signup list.

Use this to follow up with players who may have forgotten to sign up!

📋 Copy Names Copy to clipboard 📥 Download List Export as CSV

📤 Push to Offseason Rosters

Once all reviews are resolved:

  • Returning players keep their current team assignments
  • New players go to the "Unassigned" pool
  • Captains can then drag-and-drop from the unassigned pool to assign teams

🔥 Push to Offseason Rosters 📥 Download Report Only

💡 Best Practice
Run the roster import before the draft meeting. This gives captains a head start knowing who's returning and who's new. Use the "Load from Season" feature in Offseason Rosters to pre-populate teams, then use the unassigned pool for new player assignments.
📜 Audit Trail
All import actions are logged with timestamps. The audit log shows uploads, matches, confirmations, and pushes. A full report is also saved to Firebase for record-keeping.
6 Targeting Recipients

Control who receives your notification - everyone, specific teams, or just captains.

🎯 Targeting Options
🌐 League-Wide (Default)
Leave all team chips unselected to send to everyone who has notifications enabled.
🎨 Specific Teams
Click on team color chips to select specific teams. Only players on those teams will receive the notification.
👑 Captains Only
Click 👑 Message All Captains to target only team captains. A gold indicator appears when this mode is active.
📊 Recipient Count
The system shows how many users will receive your notification based on your targeting settings. This only counts users who have push notifications enabled.
7 Managing Recent Announcements

View and manage recently sent notifications. You can "unsend" announcements if needed.

📋 Recent Announcements List

The list shows your 10 most recent announcements with:

  • Title and preview of the message
  • Priority badge (Normal, Urgent, Info)
  • Sent time and who sent it
  • Recipient count - how many received it
  • Scope - League-wide or specific teams
🗑️ Unsending Announcements

Made a mistake? Click 🗑️ Unsend on any announcement to:

  • Remove it from all users' notification feeds
  • Mark it as "Recalled" in your history
  • The push notification already received can't be removed from phones, but the in-app notification will be deleted
⚠️ Unsend Limitations
Unsending removes the notification from the app's notification feed, but it cannot recall a push notification that already appeared on someone's phone. Act quickly if you need to unsend!
8 Admin Cleanup Tools

Admin only. Bulk delete notifications from all users' feeds. Use with extreme caution!

🗑️ Cleanup Options
  • Delete by Type
    Remove all notifications of a specific type:
    • All Announcements
    • All Game Reminders
    • All Milestones
    • ⚠️ ALL Notifications (nuclear option!)
  • Delete by Title
    Enter an exact title to delete all notifications matching that title across all users.
⚠️ Warning: Destructive Action
Cleanup actions permanently delete notifications from all users' feeds. This cannot be undone. Always double-check before confirming!
📌 Quick Reference
✅ Best Practices
  • Test first - Always send a test notification to yourself before sending to users
  • Be concise - Keep titles under 50 characters for best display on phones
  • Include links - Help users take action by including a relevant link
  • Target wisely - Don't send team-specific news to the whole league
  • Schedule banners - Use start/end dates to automate time-sensitive messages
  • Mark manual edits - Protect schedule changes from being overwritten
⌨️ Common Button Actions

💾 Save Save changes to database

➕ Add Create a new item

📤 Send Notification Deliver to recipients

📲 Share to WhatsApp Open WhatsApp with message

📲 Send Test to Me Test your notification

🗑️ Unsend Remove from all feeds

🔄 Clear Selection Reset team targeting

Questions? Contact the admin team for assistance.
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